Shift handover is a crucial process in any organization. If your current employee miscommunicated or could not provide detailed information to a new employee, the project handled by the previous employee would head to disaster. Every employee has their way of working, and perceiving things incorrectly, or missing details would generate more risk and reduce the risk of more opportunities. There’s a chance you will have to spend more money on the project. Shift handover software would help you reduce risk and provide you with all the essential tools for the safe and secure transfer of information. How? Well! We have listed down six best things you need to know about shift handover software:
Easy to share information: Communication is a crucial factor in any organization. Improper communication can hamper many processes. So, it becomes vital for management to ensure smooth sharing of information or events between employees, departments, or shifts. For instance, your finance department is resolving a task; an employee leaving the company was halfway there. If the information is not shared accurately or other employees couldn’t understand, the whole hard work would go to waste. That’s where shift handover software helps you. Shift log software allows you to have smooth and easy access to logs. The current shift reviews previous shifts or engineers or management analyzing historical or a year older logs. Providing easy access for preparing reports will make the process quick and smooth.
Tracking throughout the lifecycle of the product: Consider, you have a bottle of water. If you keep track of the bottle, you would know timely when it’s empty and needs to be refilled before it goes to waste. Similarly, when performing a task handover, the software keeps track of all the product life cycles. So, employees from all shifts know the current status of the product and what they need to do this, reducing wastage of resources and time. Shift handover software helps you stay updated about tasks. They keep on reminding about completing tasks with better communication and accuracy, and employees can meet deadlines.
Production tasks can be managed effectively: Shift handover software is an excellent tool for ensuring effective delegation of tasks. With tracking of orders, pre production, and post-production tasks, management can delegate work with ownership effectively. They would know where to assign tasks, what needs to be done and work efficiently. With the help of shift scheduling software, you can easily know who is working on what project or what and when information is passed between employees and departments.
Ditch pen & paper: Managers can eliminate the tasks of maintaining a large pile of paper and then organize them. Shift handover software makes it easy for them to operate safely and efficiently with electronic data and information storage. They access old information quickly no need to work for hours to search for the exact document they need. Consider, you need logs from the last two years, and you are using papers to store data. Even if you have organized papers, you can imagine how much time it costs to find the simplest thing. It takes so much time to process paper and waste money on stationery. Shift handover software helps you reduce such waste of time and productivity.
Better communication: One of the most significant advantages of shift handover software is communication. Operators or other employees can easily transfer information on the app if some important event occurs for management and other employees to keep records and understand easily. If employees communicate verbally or prepare documents after their shift, there’s a high possibility for them to forget some essential details. So, the software allows them to communicate immediately without wasting time or skipping information.
Reduce Risk: Wrong information can be more dangerous than no information. The risk of using wrong information can pass on from one shift to another and ultimately destroy your project or delay and huge resource. Shift scheduling software allows you to reduce the risk of such situations and prevent miscommunication between employees. Low risk means reduced wastage of resources, money, and time. For Instance, Consider you have employees working on a crucial project, and they decided to leave the company, so if the employees from the 1st shift fail to hand over important information or miss out on something, employees in the 2nd shift might understand it differently, and your project could lead to disaster. What effects does it cause? You lost your important client; you lost your hard work of so many days, time wasted, resources put in the project got wasted. How does it sound to you? Risky and big loss. Therefore, Shift handover helps you manage, store and track the handover process in a fast and safe manner, thus reducing risk.